GFWC Massachusetts Club Report Writing
We will continue with last year's system for report writing.
We hope to continue making reporting easier.
We want your STATISTICS
We want to know about the Special Program, Community Service Program and Advancement Plan (SP, CSP, AP) work that your club accomplished.
To download a copy of these directions, click here.
We hope to continue making reporting easier.
We want your STATISTICS
We want to know about the Special Program, Community Service Program and Advancement Plan (SP, CSP, AP) work that your club accomplished.
To download a copy of these directions, click here.
Reporting Powerpoint from Club Leader's Day ~ "Update" Junior Membership reporting dares are January 11-17, 2026
REPORTING YOUR CLUB ACTIVITIES
Reporting tells the history of your club and ultimately the history of our state. Statistics are compiled at the national level allowing GFWC to receive grants and affiliations with national organizations.
We have worked hard to make Report Writing easier, aligned with the information GFWC needs.
THREE BASIC STEPS for writing CLUB REPORTS
1. Complete the GFWC MA Club Statistical Form: All Women’s and Junior Membership Club Presidents are responsible for submitting the GFWC MA Club Statistical Form for their club in January of each year, a 2-page form summarizing volunteer hours and donations for club projects from the previous year.
► Click here to download the GFWC MA Club Statistical Reporting Form (doc).
► Click here to download the GFWC MA Club Statistical Reporting Form (pdf).
► Click here to download the Club Guide to Reporting | Award Entries guideline.
2. Attach any Project Report Forms: All Women’s and Junior Membership Clubs are encouraged to submit Project Reports using the Project Report Form provided by GFWC MA. This asks for a descriptive paragraph (written in third person) describing up to FOUR specific projects for each Special Program, Community Service Program or Advancement Plan including statistics for that project.
Each project heading should mirror this sample:
Providing Period Poverty Relief ~ 35 members, 78 hours, $100 spent, $720 in kind
We want to hear about your club favorites, new projects tried, or a project that shows your club’s creative side. Use the fillable Project Report Forms available on the GFWC MA website.
Click below to see how to build your report narrative using: Who, What, When, Where, Why, and How
Click below to download each Project Report Form.
When you download the file use "Save As" and replace the word Club in the filename with your club name.
For example, Arts and Culture for GFWC Bay State Contemporary Club would be: BSCCArtsandCulture2024
Advocates for Children ESO
Arts and Culture Fundraising
Civic Engagement and Outreach Health and Wellness
Communications and Public Relations Leadership
Domestic and Sexual Violence Awareness and Prevention Legislation/Public Policy
Education and Libraries Membership
Environment Women's History and Resource Center (WHRC)
3. Send your club reports (GFWC MA Club Statistical Form and all Project Report Forms)
ASK for help if needed! For questions regarding report writing, contact:
Elaine Brickman, GFWC MA 2nd Vice President | 732.668.5584
Good luck with your reporting!
Reporting tells the history of your club and ultimately the history of our state. Statistics are compiled at the national level allowing GFWC to receive grants and affiliations with national organizations.
We have worked hard to make Report Writing easier, aligned with the information GFWC needs.
THREE BASIC STEPS for writing CLUB REPORTS
1. Complete the GFWC MA Club Statistical Form: All Women’s and Junior Membership Club Presidents are responsible for submitting the GFWC MA Club Statistical Form for their club in January of each year, a 2-page form summarizing volunteer hours and donations for club projects from the previous year.
► Click here to download the GFWC MA Club Statistical Reporting Form (doc).
► Click here to download the GFWC MA Club Statistical Reporting Form (pdf).
► Click here to download the Club Guide to Reporting | Award Entries guideline.
2. Attach any Project Report Forms: All Women’s and Junior Membership Clubs are encouraged to submit Project Reports using the Project Report Form provided by GFWC MA. This asks for a descriptive paragraph (written in third person) describing up to FOUR specific projects for each Special Program, Community Service Program or Advancement Plan including statistics for that project.
Each project heading should mirror this sample:
Providing Period Poverty Relief ~ 35 members, 78 hours, $100 spent, $720 in kind
We want to hear about your club favorites, new projects tried, or a project that shows your club’s creative side. Use the fillable Project Report Forms available on the GFWC MA website.
Click below to see how to build your report narrative using: Who, What, When, Where, Why, and How
- Building the Narrative
- Building a Solid Report Handout
- Building a Solid Report Worksheet A
- Building a Solid Report Worksheet B
- Building a Solid Report Worksheet C
- Constructing the Perfect Title Worksheet
Click below to download each Project Report Form.
When you download the file use "Save As" and replace the word Club in the filename with your club name.
For example, Arts and Culture for GFWC Bay State Contemporary Club would be: BSCCArtsandCulture2024
Advocates for Children ESO
Arts and Culture Fundraising
Civic Engagement and Outreach Health and Wellness
Communications and Public Relations Leadership
Domestic and Sexual Violence Awareness and Prevention Legislation/Public Policy
Education and Libraries Membership
Environment Women's History and Resource Center (WHRC)
3. Send your club reports (GFWC MA Club Statistical Form and all Project Report Forms)
- Woman’s Clubs postmarked by January 31 to:
- Headquarters Secretary at [email protected] (preferred method)
- Or mail to GFWC MA Headquarters, P.O. Box 679, Sudbury, MA 01776
- Verification Email will follow
- Do compile and use ALL of your club activities for the TOTAL statistics you report on the
- GFWC MA Club Statistical Form.
- Do report up to four club projects on each SP, CSP and AP Project Report Form.
- DO keep a copy of your reports for your club records.
- DO NOT include photos, fliers used to promote your project/program.
- Keep track of Affiliate projects/programs by highlighting them in the SP, CSP, and/or AP area where they are reported
- Click on the In-kind donations guide for the updated 2025 edition.
- Do not write one long report with all activities; information is difficult to decipher.
- Do not send reports directly to GFWC in Washington, D.C. All club information goes to your state.
- Do not report a specific project or program in more than one program area. (e.g., a human trafficking donation may be included in Civic Engagement and Outreach or Domestic Violence, but not both.) Use best judgment as to which Community Service Program area your club chooses to report in thinking of your club’s purpose for doing the project.
ASK for help if needed! For questions regarding report writing, contact:
Elaine Brickman, GFWC MA 2nd Vice President | 732.668.5584
Good luck with your reporting!