Massachusetts Club Report Writing
We will continue with last year's system for report writing.
We hope to continue making reporting easier.
We want your STATISTICS
We want to know about the Special Program, Community Service Program and Advancement Plan (SP, CSP, AP) work that your club accomplished.
To download a copy of these directions, click here.
We hope to continue making reporting easier.
We want your STATISTICS
We want to know about the Special Program, Community Service Program and Advancement Plan (SP, CSP, AP) work that your club accomplished.
To download a copy of these directions, click here.
REPORTING YOUR CLUB ACTIVITIES
Reporting tells the history of your club and ultimately the history of our state. Statistics are compiled at the national level allowing GFWC to receive grants and affiliations with national organizations.
We have worked hard to make Report Writing easier, aligned with the information GFWC needs.
THREE BASIC STEPS for writing CLUB REPORTS
1. Complete the GFWC MA Club Statistical Reporting Form ~ All Club Presidents are responsible for submitting the GFWC MA Club Statistical Reporting Form for their club in January of each year, a 2-page form summarizing volunteer hours and donations for club projects from the previous year.
► Click here to download the GFWC MA Club Statistical Reporting Form as a doc.
► Click here to download the Preparing Club Reports | Award Entries guideline doc.
2. Attach any Project Report Forms ~ Clubs are encouraged to submit Project Reports using the Project
Report Form provided by GFWC MA. This asks for a brief paragraph describing up to FOUR specific projects for each SP, CSP or AP including statistics for that project. We want to hear about your club favorites, new projects tried, or a project that shows your club’s creative side. Use the fillable Project Report Forms below.
Click below to download each Project Report Form.
When you download the file use "Save As" and replace the word Club in the filename with your club name.
For example, Arts and Culture for GFWC Bay State Contemporary Club would be: BSCCArtsandCulture2024
Advocates for Children ESO
Arts and Culture Fundraising
Civic Engagement and Outreach Health and Wellness
Communications and Public Relations Leadership
Domestic and Sexual Violence Awareness and Prevention Legislation/Public Policy
Education and Libraries Membership
Environment Women's History and Resource Center (WHRC)
3. Send a copy of your club reports (GFWC MA Club Statistical Form and all Project Report Forms)
Or mail to GFWC MA Headquarters, P.O. Box 679, Sudbury, MA 01776
Sample narrative:
Halloween Costume Parade – 6 members / 24 hours / 68 items donated ($98 in kind)
GFWC Anytown Women’s Club held its Annual Halloween costume parade for the Anytown Elementary School, with over forty families in attendance. To participate in the parade, families were encouraged to bring a donation to the school’s food pantry. AWC was proud to deliver over 68 items to the food pantry the following week. When prizes were awarded to the winning children, pictures were taken, and a press release was then drafted and sent to the town newspaper for publication.
Please:
For questions regarding report writing, contact:
Jen Nowak, GFWC MA President, 413.535.9083
Elaine Brickman, GFWC MA 2nd Vice President, 732.668.5584
Good luck with your reporting!
Reporting tells the history of your club and ultimately the history of our state. Statistics are compiled at the national level allowing GFWC to receive grants and affiliations with national organizations.
We have worked hard to make Report Writing easier, aligned with the information GFWC needs.
THREE BASIC STEPS for writing CLUB REPORTS
1. Complete the GFWC MA Club Statistical Reporting Form ~ All Club Presidents are responsible for submitting the GFWC MA Club Statistical Reporting Form for their club in January of each year, a 2-page form summarizing volunteer hours and donations for club projects from the previous year.
► Click here to download the GFWC MA Club Statistical Reporting Form as a doc.
► Click here to download the Preparing Club Reports | Award Entries guideline doc.
2. Attach any Project Report Forms ~ Clubs are encouraged to submit Project Reports using the Project
Report Form provided by GFWC MA. This asks for a brief paragraph describing up to FOUR specific projects for each SP, CSP or AP including statistics for that project. We want to hear about your club favorites, new projects tried, or a project that shows your club’s creative side. Use the fillable Project Report Forms below.
Click below to download each Project Report Form.
When you download the file use "Save As" and replace the word Club in the filename with your club name.
For example, Arts and Culture for GFWC Bay State Contemporary Club would be: BSCCArtsandCulture2024
Advocates for Children ESO
Arts and Culture Fundraising
Civic Engagement and Outreach Health and Wellness
Communications and Public Relations Leadership
Domestic and Sexual Violence Awareness and Prevention Legislation/Public Policy
Education and Libraries Membership
Environment Women's History and Resource Center (WHRC)
3. Send a copy of your club reports (GFWC MA Club Statistical Form and all Project Report Forms)
- Postmarked by January 31 to:
Or mail to GFWC MA Headquarters, P.O. Box 679, Sudbury, MA 01776
- DO compile and use ALL of your club activities for the TOTAL statistics you report on the GFWC MA Statistical Form.
- DO write narratives for up to four club projects on each SP, CSP, and AP Project Report Form.
- DO keep a copy of your reports for your club records.
- DO NOT include photos and/or fliers used to promote your project/program.
Sample narrative:
Halloween Costume Parade – 6 members / 24 hours / 68 items donated ($98 in kind)
GFWC Anytown Women’s Club held its Annual Halloween costume parade for the Anytown Elementary School, with over forty families in attendance. To participate in the parade, families were encouraged to bring a donation to the school’s food pantry. AWC was proud to deliver over 68 items to the food pantry the following week. When prizes were awarded to the winning children, pictures were taken, and a press release was then drafted and sent to the town newspaper for publication.
Please:
- Keep track of club projects and programs; check in with Elaine Brickman if you need help organizing your club activities.
- Keep track of Affiliate projects/programs statistics (these statistics should also be included in the SP, CSP, and/or AP areas)
- For In-kind donations guide click here.
- ASK for help if needed!
- DO NOT write one long report with all activities; information is difficult to categorize (see sample narrative above).
- DO NOT send reports directly to GFWC in Washington, D.C. All reporting information goes to your state.
- DO NOT report a specific project or program in more than one program area. (e.g., a human trafficking donation may be included in Civic Engagement and Outreach or Domestic Violence, but not both.) Use best judgment as to which Community Service Program area your club chooses to report in thinking of your club's purpose for doing the project.
- AGAIN THIS YEAR!!! You CAN report the same project in both a Community Service Program area and an Affiliate Organization (e.g., your club made 25 mask straps to send to St. Jude Children's Research Hospital for 7 members/25 hours, in-kind donation $25. This should be reported in Health and Wellness for 7 members/25 hours, in-kind donation $25 and in the GFWC Affiliate Organization St. Jude Children's Research Hospital for 7 members/25 hours, in-kind donation $25.)
For questions regarding report writing, contact:
Jen Nowak, GFWC MA President, 413.535.9083
Elaine Brickman, GFWC MA 2nd Vice President, 732.668.5584
Good luck with your reporting!